Work Abroad Archives - Abroadjao https://abroadjao.com/tag/work-abroad/ Study abroad, work abroad and citizenship Mon, 25 Apr 2022 20:06:18 +0000 en-US hourly 1 https://wordpress.org/?v=6.5.4 https://abroadjao.com/wp-content/uploads/2022/02/cropped-cropped-ABROADJAO-ICON-PNG-1-e1650915835451-32x32.png Work Abroad Archives - Abroadjao https://abroadjao.com/tag/work-abroad/ 32 32 Accounts Payable, Database Administrator https://abroadjao.com/accounts-payable-database-administrator/ https://abroadjao.com/accounts-payable-database-administrator/#respond Sat, 05 Feb 2022 14:52:33 +0000 https://abroadjao.com/?p=465 Working closely with both the Fund Development team and the Finance team, this position provides accounting and administrative support through both the Accounts Payable portfolio and the ongoing maintenance of the donor database (Raiser’s Edge). Activities include, but are not limited to: gift receipting and thank you letter production, financial reporting, donor prospecting activities, data entry, reconciling, and processing invoices. Tasks such as petty cash and expense report reconciliation are also required in this role.

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Phoenix Youth Programs

Halifax , NS

Accounts Payable, Database Administrator 

Full Time | $40,000-$45,000/Year

About Phoenix :

Since 1987, Phoenix has been dedicated to supporting youth and contributing to a vibrant community. Phoenix’s eleven locations in Halifax, N.S. provide a continuum of care for youth aged 11-24 and their families.

Our team of caring professionals recognizes that each person who comes to us has individual needs as well as strengths. People are the leaders in their own lives; Phoenix is a leader in supporting them. To learn more about Phoenix visit our website: www.phoenixyouth.ca.

A staff group that represents the diversity of the people and communities we serve is of the utmost importance. Phoenix is committed to reducing barriers to employment and career growth that have traditionally impacted members from the following groups, African Nova Scotians, Indigenous People, and Other Racially Visible Persons, Members of the 2SLGBTQIA+ Community, and Persons with Disabilities.

If you are a member of one of these equity-seeking groups, you are encouraged to self-identify in your cover letter or your resume. We would also appreciate if you would share your pronouns in your cover letter or your resume.

Database Administrator

About the job

Working closely with both the Fund Development team and the Finance team, this position provides accounting and administrative support through both the Accounts Payable portfolio and the ongoing maintenance of the donor database (Raiser’s Edge). 

Activities include, but are not limited to: gift receipting and thank you letter production, financial reporting, donor prospecting activities, data entry, reconciling, and processing invoices. Tasks such as petty cash and expense report reconciliation are also required in this role.

Compensation: $40,000-$45,000 annual salary, comprehensive group medical insurance plan, Employee and Family Assistance Program, RRSP contribution, generous vacation, generous sick leave, a generous paid holiday schedule, in-house trainings, and professional development opportunities.

 

Hours of Work:  Monday – Friday, 9 a.m. – 5 p.m. with flexibility and evening work required based on activity requirements

Location : 5880 Spring Garden Road

Reports to : Both Director of Development and Finance Director

Screening Requirements : Due to the sensitive nature of our work with youth, this position is subject to a satisfactory criminal record check, a child abuse register check and proof of education.

DUTIES AND RESPONSIBILITIES:

  • Responsible for paying vendors, preparing reports with lists of payments weekly, reconciling vendor accounts, and responding to all vendor inquiries in a timely manner. 
  • Responsible for the processing of donations to the agency facilitated by the use of various giving platforms (online, direct debit, e-transfers, etc.)
  • Maintain the integrity of donor information, including the timely preparation of tax receipts and thank you letters/packages in strict accordance with CRA guidelines.
  • Obtaining appropriate approval of all external invoices and internal expense claims and entering them into accounting database in a timely manner to meet month end and year end deadlines.
  • Generate reports and queries to support the reconciliation and reporting needs of the agency.
  • Responsible for problem solving any related discrepancies as required.
  • Experience with preparation of journal entries and month end and year end close would be an asset.
  • Other tasks as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS:

 

  • A high level of integrity, attention to detail and sound judgement to handle          confidential materials and situations with sensitivity and discretion.
  • Ability to problem solve and make decisions within the scope of the work involved.
  • Exceptional interpersonal and communication skills and the ability to work with a variety of stakeholders.
  • High level of competency in MS Office, databases, and Quick Books accounting software.
  • Ability to work both independently and in team environment, and to prioritize workload to ensure deadlines are met.
  • Understanding of social justice issues.
  • Dedication and openness to continuous learning.
  • This position is subject to a criminal record check, vulnerable sector search, child abuse register check and proof of education.

EDUCATION AND EXPERIENCE:

 

  • Graduate of a recognized post-secondary undergraduate or community college Business program, with a focus on accounting, or equivalent work-related experience.
  • Minimum 2 years’ experience working in an Accounts Payable /Finance environment.
  • Attention to detail, and proficient in the use of Microsoft Office, including pivot tables is a necessity.
  • Quick Books accounting software experience would be an asset.
  • An understanding of charitable law would be considered and asset.
  • Experience with CRMs (ideally Raiser’s Edge) and/or experience working in a non-profit an asset.

* Please note that interviews may take place during the posting period

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Studio Coordinator https://abroadjao.com/studio-coordinator-canada-jobs/ https://abroadjao.com/studio-coordinator-canada-jobs/#respond Sat, 05 Feb 2022 14:07:45 +0000 https://abroadjao.com/?p=457 Ubisoft Halifax is searching for a Super Hero to act as our Studio Office Coordinator within our growing Waterfront Studio! The successful candidate will be an organized and resourceful individual capable of efficiently undertaking the day-to-day operations of our Studio as well as assisting the Management Team with applicable Studio operations and activities.

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Ubisoft

Halifax , NS
Office Administration 
Full Time

About the job

Ubisoft Halifax is searching for a Super Hero to act as our Studio Office Coordinator within our growing Waterfront Studio! The successful candidate will be an organized and resourceful individual capable of efficiently undertaking the day-to-day operations of our Studio as well as assisting the Management Team with applicable Studio operations and activities

 

The Office Coordinator will work closely with the HR Manager and Studio Manager to schedule, organize, and execute a variety of studio operations, events, social media, and client facing activities.  They will also work with the IT Manager to help facilitate purchasing and billing reconciliation. Facilitation of additional Studio operations may be required as they arise.

Studio Coordinator in Canada

Key Accountabilities:

General Studio:

  • Main point of contact for all incoming phone calls and queries at the studio.
  • Will be point of contact and liaison with building management.
  • Will work with the studio members to keep public spaces presentable and the office in good order condition
  • Order Office Supplies, organize receipts for purchases and plan for the needs of the studio
  • Provide general support to visitors, prepping meeting rooms and supplies
  • Complete other general office management duties as required, always working closely with the HR Manager and Studio Manager

Operations:

  • Book Flights and Accommodation for travel
  • Facilitate and organize Internal and External studio events,
  • Prepare monthly expenses for the Ubisoft Corporate Account
  • Maintain and update our Intranet Pages
  • Assist in the on-boarding of new Hires
  • Assist the HR Dept. with data input, Ulearn, and CSR projects
  • Will facilitate expense process, to be validated by HR, or Studio Manager
  • Facilitate Studio promotional material purchases and business cards, as well as other materials for studio events
  • Will work with the HR Generalist in scheduling and book interviews/rooms

Ownership:

  • Will work with HR to execute communication plans, and implementation strategy.

External:

  • Main point of contact and coordinator for all external outreach and community events for the Studio.  Game Jams, Hal-Con, ISNS
  • Main point of contact and liaison with schools and other educational facilitates
  • Will be present at external functions representing the studio

Qualifications:

  • 2 years of Administrative assistance or Office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment; printers, phone systems, fax
  • Proficiency in MS Office (MS Work, MS Excel and MS Power Point, in particular)
  • Experience with file management or SharePoint considered an asset
  • Social Media Management experience an asset
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and good problem solving skills
  • Excellent written and verbal communication skills
  • A positive outlook and a sense of humor is a must
  • Professional appearance and demeanor
  • Passion for Video Games is a great plus

Additional Information

At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences.

 

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